Studio Hire Terms of Use | Dover Media Group

Studio Hire – Terms of Use

These terms and conditions are for hiring the studio, for courses or workshops and for all photography services. They are set out individually but are all applicable to each other. By agreeing to work with Dover Media Group, by hiring the studio, commissioning or undertaking a training course or workshop or commissioning a photographic shoot of any kind or any other agreement to do anything with Dover Media Group, you automatically agree to our terms and conditions.

I. Definitions

In these conditions the following expressions have the following meanings:

"Dover Media Group" – Dover Media Group is the trading name of Jodie Lingard and Simon Charlier. Dover Media Group includes within this contract any of the partners or any servant agent employee or sub-contractor on behalf of Dover Media Group.
"the Customer" - any person or firm or company dealing with Dover Media Group or any servant or employee of such a person firm or company.
"Services" - shall include all studio space or stage location facilities and the services of drivers and assistants and other personnel of Dover Media Group or of any sub-contractor of the Company.
"Equipment" - shall include all fixtures and vehicles lighting and other materials provided by Dover Media Group or by its nominated sub-contractors.
"Studios" - the premises of Dover Media Group for the time being where the services and equipment are provided.

II. General

Dover Media Group will insure the Studio and the Equipment against all normal insurable risks but not further or otherwise. The Customer must effect its own insurance cover against consequential loss of profit and other Risks and must effect its own cover against loss damage or theft of any of its own equipment brought onto the premises. Under no circumstances will Dover Media Group entertain any claims arising out of any failure of the Customer to effect its own insurance cover.
These Conditions constitute the entire contract and may not be varied otherwise than in writing signed by a duly authorised signatory on behalf of Dover Media Group.
Nothing in these Conditions is intended to exclude restrict or modify liability on the part of Dover Media Group resulting from negligence or otherwise unless permitted by Statute.

III. Studio Hire

The Studio is available for daily use between 9am and 10pm with no minimum booking. Prior opening times and extended hire periods are available on request subject to overtime rates unless previously agreed in writing by Dover Media Group.
The Studio may be provisionally booked by telephone and the booking should be confirmed within 24 hours. The Customer will be further required to pay the full amount of the booking which is binding to these Conditions. Any confirmed bookings cancelled will be billed at the full rate plus any costs incurred by Dover Media Group by way of expenses. The Customer will receive credit against such cancellation charges if the Studio is re-booked to another customer. This does not apply to Events, which once confirmed have to be paid for in full.
Bookings may only be extended with the prior consent of Dover Media Group.
The Customer must observe all regulations governing the use of the Studio and of any Equipment and services whether imposed by Dover Media Group or by any statutory body or Local Authority.
The Studio is available for the exclusive use of the Customer named in the booking and the Customer is not permitted to sub-contract sub-let or otherwise permit any third party to utilise the Studio without the prior written consent of Dover Media Group.
The Customer is responsible for any loss or damage occasioned to the Equipment or the Studio caused by or arising from the Customer use thereof or by any servant agent employee or sub-contractor of the Customer.
Any materials used in connection with sets constructed by the Customer as well as any rubbish shall be forthwith removed from the Studio at the end of the hire period at the expense of the Customer otherwise Dover Media Group will have to charge for this.
No alterations decorations or additions to the Studio are permitted without the consent of any partner of Dover Media Group and at the end of the hire period the Studio must be surrendered in the same condition that it was in at the start of the hire period. Any costs incurred by Dover Media Group arising out of any breach of this Condition shall be paid by the Customer.
The Studio is supplied clean at the start of the hire period and all the costs of painting repairing and maintaining this state are payable by the Customer. Dover Media Group must be notified by the Customer at the start of the hire period if any aspect of the condition or decoration of the Studio is unacceptable. If no such notification is given the Studio will be determined to be of an acceptable standard for use by the Customer.

IV. Hire of Equipment and Services

All Equipment and services are supplied by Dover Media Group entirely at the risk of the Customer. Dover Media Group shall not be liable for loss or damage of any kind to material or props or equipment entrusted to it however caused including consequential loss and loss of profit.
All Equipment supplied to the Customer is in good condition. The Customer must notify Dover Media Group at the time of supply if the condition of the Equipment is not acceptable.
In no circumstances shall Dover Media Group be liable for any transport cost or for any loss or damage including consequential loss or damage however caused arising out of the use or the inability to use the Equipment supplied or agreed to be supplied
The Customer may not without the written consent of Dover Media Group:
1. Remove the equipment from the Studio premises; or
2. modify or alter or tamper with the Equipment in any way; nor
3. use the Equipment in a manner not recommended by the Manufacturer; nor
4. allow or suffer the Equipment to be used by any untrained or unauthorised personnel; nor
5. part with possession sell pledge encumber or suffer any lien to be created on the Equipment.
Where at the request of the Customer Dover Media Group supplies to the Customer the services of a driver, assistant, sub- contractor, freelance or other person such person shall be deemed to be the servant of the Customer and the said services shall be deemed to be rendered by the Customer and Dover Media Group shall not be liable for loss or damage of any kind however caused.
Dover Media Group shall not be liable for any loss or damage howsoever arising out of any statement advice instruction or any other representation given or made by any servant of Dover Media Group or any other person whose services are supplied to the Customer.
The hire period for services or Equipment cannot be extended otherwise than with the consent of Dover Media Group.
Equipment must be returned promptly at the end of the hire period in good condition (save for fair wear and tear). The Customer shall pay or compensate Dover Media Group for the replacement value of lost or damaged Equipment or in respect of any cancellation or variation of any order or failure to return the Equipment on time.
Bookings and cancellations must be made in accordance with the Conditions 2 and 3 of Paragraph II above.

V. Payment and Additional Charges

Unless otherwise agreed in writing all transactions will be settled in agreement with Dover Media Group payment terms set out in our terms and conditions before the commencement of the hire period. Authorised account holders must settle accounts within 14 days of the date of invoice. Prices may be varied without notice to the Customer.
Overdue accounts will accrue interest at 2% per month or part thereof.
The hire charge commences when the Studio and/or Equipment is made available to the Customer whichever is the earlier and terminates when the Studio and/or Equipment is surrendered or returned to Dover Media Group. Or the agreed hire period ends whichever is later, Dover Media Group will charge for additional hire hours at the hourly rate. Dover Media Group reserves the right to make an additional hourly labour charge to cover any costs incurred by Dover Media Group pursuant to condition 9 paragraph III above.
Any additional Equipment, services, staff or modifications to the Confirmation of Booking shall be billed to and paid for by the Customer.
At the end of the hire period the Customer may be charged at the discretion of Dover Media Group an additional rental where the Studio or any item of Equipment is delivered to or returned to Dover Media Group in a bad or damaged condition so as to preclude use or hire of the said Studio or Equipment.
Where Dover Media Group is required to place a security deposit with any third party for the hire or acquisition of any item, equipment or construction material, such deposit shall be paid to Dover Media Group by the Customer when the booking is made.
The price payable by the Customer shall be Dover Media Group price for such goods and service current from time to time, as set out in the relevant Pro Forma Invoice/Quotation, which shall set out prices exclusive of VAT.
Dover Media Group shall have a general lien on any film, tape, media or other equipment digital or otherwise or property in the possession of Dover Media Group or in the Studio premises for the payment of any monies due to Dover Media Group from the Customer.

VI. Exclusions of Liability

Subject as hereinbefore mentioned Dover Media Group shall not be liable to the Customer for any loss damage expense liability or for any consequential loss (including loss of profit) whatsoever or howsoever arising out of or in connection with any of the following:

any damage to or loss of property by the Customer or the Customers servants or agents or any third party.
any breakdown stoppage or failure of the facilities and Equipment provided in the Studio or any other Equipment supplied to the Customer by Dover Media Group.
any death or injury occasioned to any Customer or servant or agent of any Customer occasioned by the use of the Studio or any Equipment unless such death or injury is directly attributable to the negligence of Dover Media Group or the servants or agents of Dover Media Group.
for any fines and/legal costs incurred by Dover Media Group or the Customer for any activity connected with the hire of the Studio or Equipment.
any failure on the part of Dover Media Group to comply with its obligations to the Customer due to any circumstances beyond the control of Dover Media Group.

VII. Indemnity

The Customer shall at all times keep Dover Media Group indemnified against all actions proceedings costs charges claims expenses and demands whatsoever which may be made or brought against Dover Media Group or the servants or agents of Dover Media Group by any third party in respect of any alleged injury loss damage or expense arising out of or in connection with the use of the Studio or Equipment or services supplied by Dover Media Group even where such injury loss damage or expense is caused wholly or in part by the negligence or breach of contract of Dover Media Group its directors servants or agents save in respect of any death or personal injury caused by the negligence of Dover Media Group as aforesaid.

VIII. Termination

Dover Media Group may summarily terminate any hire contract with the Customer upon the happening of any of the following events:

if the Customer shall fail to pay any of the monies due to Dover Media Group or dishonour any cheque paid to it; or
if the Customer enters into liquidation (other than for the purposes of amalgamation or reconstruction) or shall have a Receiver of its assets appointed or being an individual shall be declared bankrupt or having a Receiving order made against them; or
if the Customer shall be in breach of any of the terms of these Conditions and any such termination shall be without prejudice to any rights accrued to Dover Media Group against the Customer prior to the date of termination.

IX. Applicable Law

These Conditions shall be read and construed in accordance with the Laws of England, Scotland, Wales and Northern Island.

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