Capturing Your Story

Wedding Terms & Conditions

 

Wedding Photography and/or Videography Terms & Conditions

This agreement contains the entire understanding between the Photographer/Videographer (otherwise referred to in this agreement as "Dover Media Group") and the Client. It supersedes all prior and simultaneous agreements between the parties. The only way to add or change this agreement is to do so in writing, signed by all parties. In the event that any part of this agreement is found to be invalid or unenforceable, the remainder of this agreement shall remain valid and enforceable. Any agreement to waive one or more provisions of this agreement or any failure by one or both parties to enforce a provision of this agreement shall not constitute a waiver of any other portion or provision of this agreement.

 

Booking Fee / Deposit Payments
A non-refundable booking fee of 25%, as well as full acceptance of the terms and conditions as detailed below, secures the time and services of the Dover Media Group for the wedding and is non-refundable or transferable in the event of cancellation, it being the agreed loss suffered by the Service Provider due to cancellation. The booking fee will be deducted from the cost of the Client's chosen package when calculating the final balance due. Payment in full of the remaining balance will be due one calendar month before the wedding day. Weddings that are postponed to a later date will retain the fee as long as Dover Media Group can reschedule for the new date and time.

 

Second Photographer/Videographer
Dover Media Group has the right at all times to bring a second photographer/videographer or assistant to any event to aid the production of the photographs or video footage. The second shooter has all the same rights within this contract as the primary Service Provider. All images or footage shot by the second shooter will be used in collaboration with the primary Service Provider’s work to be part of the delivered package. Additionally, all images or footage taken by the second shooter shall become the property of the primary Service Provider, and the relevant copyright laws are still upheld.

 

Wedding Arrangements
The details of the wedding arrangements are to be agreed upon beforehand in writing (email is acceptable). The Client shall notify Dover Media Group of any changes to these details in writing. Dover Media Group cannot be held liable for delays or disruptions in the delivery of the service until any changes are received and acknowledged in writing.

 

Footage/Photography Quantity
Dover Media Group will deliver the agreed number of images or minutes of video footage as dictated by the Client's chosen package within 8 weeks of the wedding date. However, if delivery is delayed for reasons outside Dover Media Group's control (e.g., uncontrollable circumstances like guest absence, weather disruptions, etc.), Dover Media Group will do their best to deliver the agreed quantity but accepts no responsibility for any shortfall. All images or footage, whether raw or edited, shall be kept for a minimum of 6 months from the wedding date. Any corrections, reprints, or duplicate copies must be requested before this time.

 

Album Design/Video Editing
If a wedding album or video editing is included within your chosen package, this will commence once all the images have been selected or the footage reviewed. The final product may take up to six weeks to complete. As this is an intensive process, Dover Media Group cannot be held responsible for any delays. Dover Media Group's artistic judgment regarding editing style, length, and pacing shall be deemed correct.

 

Co-Operation
The Client will be responsible for, or have someone designated to, identify people of whom specific shots or footage are desired.

 

The Schedule
Both Dover Media Group and the Client agree that punctuality and cooperation are essential. A good faith effort will be made to capture any requested photographs or footage, but due to the rapid pace and unpredictable nature of weddings, it is impossible to guarantee that specific requested shots or footage will be captured.

 

Artistic License
Dover Media Group(s) shall be granted artistic license, and their judgment regarding photographing, filming, lighting, locations used, and editing shall be deemed correct. All decisions made are in the best interest of the Client, who will be given the highest quality selection from the images or footage taken.

 

Paparazzi Wedding Guests
Dover Media Group (and any assistants) is to be the sole and exclusive professional photographer(s)/videographer(s). It is understood that wedding guests will want to take their own photos or videos of the Bride and Groom; however, Dover Media Group must be given precedence over your guests in order to capture the required wedding images or footage. Dover Media Group cannot be held responsible for a lack of photos or footage if guests taking their own images or videos of the Bride and Groom have interrupted Dover Media Group’s work.

 

Unprofessional DJ Equipment
If the DJ at the wedding uses unprofessional equipment, such as lasers that do not meet correct trade specifications, Dover Media Group will make every effort to work with the DJ to have them turned off. However, if the DJ refuses to comply, Dover Media Group will be forced to turn off their cameras and stop taking photos or filming, as these lasers can cause irreparable damage to the equipment. Dover Media Group will not be held liable for any missed moments due to this issue.

 

Unruly Guests
If any guests at the wedding behave in an unruly manner and damage Dover Media Group's equipment, the cost of the insurance excess will be passed back to the Client. The Client will be responsible for reimbursing Dover Media Group for any damages caused by their guests.

 

Album/Book Selection
If a wedding album or book is included within your chosen package, the Client must select the photos for the album within 30 days of receiving the image gallery. Failure to do so will result in the forfeiture of this product from the package, and no refund will be provided for the album or book.

 

Cancellation
The Client may cancel this contract at any time by giving written notice to Dover Media Group(s), but in doing so shall forfeit any monies paid. Cancellation less than 12 weeks before the wedding will result in the payment in full becoming due. All cancellations must be in writing.

 

Display
By entering into this contract, the Client(s) automatically grants Dover Media Group consent to use any images or video footage covered by this contract to promote the business in advertising, brochures, magazine articles, websites, social media, sample albums, sample videos, etc. The Client can revoke this agreement at any time, details of which can be found in Dover Media Group's Privacy Policy, which is available on www.dovermediagroup.co.uk.

 

Image/Video Quality
All images and video footage will be supplied in high resolution resolution digitally via web hosted gallery and memory stick. Dover Media Group will provide a pleasing colour balance but cannot guarantee exact colour matching due to technical limitations and differences in screen displays.

 

House Rules
Please note that photographers and videographers are sometimes limited by rules imposed by registrars, ministers, and venue management as to what can and cannot be done. For example, some ministers may insist that no flash photography or extra lighting is allowed, or that Dover Media Group can only work from a specific location. In such circumstances, the Bride and Groom agree to accept the technical limitations that may be imposed on the equipment used. It is advised that the Bride and Groom make themselves aware of the rules of the venue and, if necessary, negotiate with the personnel concerned. The area from which Dover Media Group is able to cover the ceremony may not be Dover Media Group's choice, and they cannot accept responsibility for any obstructed view should this be the case.

 

Retouching/Video Retouching
All images and video footage will be adjusted for exposure, brightness, contrast, sharpness, etc. Dover Media Group's judgment regarding these corrections and the final product provided to the Client shall be deemed correct. Additional retouching, digital manipulation, and artistic finishing are available to the Client as an option at extra cost. In addition, Dover Media Group does not allow any further editing of the final images or video by any person, including the Client(s), without prior consent in writing from Dover Media Group.

 

Copyright
English Copyright Law states that the copyright of all images and video footage remains with Dover Media Group. Dover Media Group grants the Bride and Groom permission to make copies of the images and videos under the following conditions: The images and footage taken by Dover Media Group are for personal use by the Bride and Groom and their friends and relatives. Selling, publication, or any commercial use of the images or videos is not allowed without prior permission from Dover Media Group. Dover Media Group withholds the right to share a selection of appropriate images or footage with the couple’s vendors for use in their own marketing.

 

Permits
The Client is responsible for acquiring all permits and necessary permissions for all locations on which Dover Media Group will be performing services.

 

Act of God
The due performance of this contract is subject to alteration or cancellation by either party owing to any cause beyond their control. Although all equipment is checked regularly and reasonable steps are taken to ensure backup equipment is available, Dover Media Group will not be responsible for any images or footage that is not produced due to technical failure.

 

Attendance
In the unlikely event of the assigned Service Provider being unable to attend your wedding due to unforeseen circumstances, we reserve the right to appoint another photographer/videographer to attend your wedding on our behalf to undertake the wedding photography/videography to his/her best ability.

 

Capture & Delivery
Dover Media Group is not liable to deliver every image or minute of footage taken at the event. The determination of images or footage delivered to the Client is left to the discretion of Dover Media Group.

 

Limitation of Liability
In the unlikely event of a total photographic or videographic failure or cancellation of this contract by either party or in any other circumstance, the liability of one party to the other shall be limited to the total value

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General Terms & Conditions

1. Definitions

For the purpose of this agreement 'Client', 'Customer Agency' and 'Advertiser' shall where the context so admits include their respective assignees, sub-licensees and successors in title. In cases where Dover Media Group client is a direct client (i.e. with no agency or intermediary), all references in this agreement to both 'the Agency' and 'the Advertiser' shall be interpreted as references to Dover Media Group client, 'Photographs' means all photographic material furnished by Dover Media Group, whether transparencies, negatives, prints or any other type of physical or electronic material.

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2. Copyright

The entire copyright in the Photographs is retained by the Dover Media Group at all times throughout the world.

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3. Ownership Of Materials

Title to all Photographs remains the property of Dover Media Group. When the Licence to Use the material has expired the Photographs must be returned to the Dover Media Group in good condition within 30 days.

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4. Use

The Licence to Use comes into effect from the date of payment of the relevant invoice(s). No use may be made of the Photographs before payment in full of the relevant invoice(s) without the Dover Media Group express permission. Any permission which may be given for prior use will automatically be revoked if full payment is not made by the due date or if the Agency is put into receivership or liquidation. Where use is restricted in the Agreement, permission to use the Photographs for other purposes will normally be granted upon payment of a further fee, to be mutually agreed. Note : An agreement must be reached with the Dover Media Group before the Photographs may be used for other purposes.

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5. Exclusivity

The Agency and Advertiser may be authorised to publish the Photographs to the exclusion of all other persons including Dover Media Group. However, the Dover Media Group retains the right in all cases to use the Photographs in any manner at any time and in any part of the world for the purposes of advertising or otherwise promoting our work. After the exclusivity period indicated in the Licence to Use Dover Media Group shall be entitled to use the Photographs for any purposes.

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6. Client Confidentiality

Dover Media Group will keep confidential and will not disclose to any third parties or make use of material or information communicated to us in confidence for the purposes of the photography, save as may be reasonably necessary to enable Dover Media Group to carry out our obligations in relation to the commission.

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7. Indemnity

While Dover Media Group takes all reasonable care in the performance of this agreement generally, we shall not be liable for any loss or damage suffered by the Client or by any third party arising from use or reproduction of any image or its caption. (b) The Client agrees to indemnify Dover Media Group in respect of any claims or damages or any costs arising in any manner from the reproduction without proper reproduction rights of any image supplied to the Client by Dover Media Group. © It is the Client who must satisfy himself that all necessary rights, model releases or consents which may be required for reproduction, are obtained and it is acknowledged that Dover Media Group gives no warranty or undertaking that any such rights, model releases or consents have or will be obtained whether in relation to the use of names, people, trade marks, registered or copyright designs or works of art depicted in any image. In the event that the image issued or reproduced by or with the authority of the Client then the Client shall indemnify Dover Media Group against any loss or damage, proceedings or costs where such rights, releases or consents have not been obtained

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8. Payment

1. Payment terms are strictly 7 days from date of invoice by crossed cheque made payable to "Dover Media Group" or by automated credit transfer (BACS). BACS details will be supplied with our invoice if this is a more convenient method of payment. Proof of postage of remittances is not considered proof of receipt, and clients are advised to send payment by any method affording proof of delivery. We understand and will exercise our statutory right to claim interest and compensation for debt recovery costs under the late payment of commercial debts act if we are not paid according to agreed credit terms.

2. If payment is not made in accordance with (a) above then Dover Media Group may rescind this Agreement and recover damages, or, at their option, may exercise our statutory right to interest under the Late Payment Of Commercial Debts (Interest) Act 1998.

3. If any invoice issued to the Client is not paid by the Due Date, then all unpaid invoices issued to the Client become due of immediate effect, even if it is less than 7 days from the issue date, and that Dover Media Group may consider these invoices as overdue when pursuing legal action for the recovery of said debts.

4. A fee of £10.00 may be made for each account reminder, duplicate invoice, or any other paperwork, correspondence or phone calls involved with the pursuing of a debt. This fee is non-refundable, and represents the additional time spent pursuing overdue invoices.

5. Dover Media Group reserves the right to suspend ongoing services, such as (but not limited to) the Downloadable Web Page or other distribution of images, once any invoice issued to a Client becomes overdue, and also reserves the right to inform the reason of this to third parties to whom this suspension of service affects.

6. On the Client's death or bankruptcy or (if the Client is a company) in the event of a Resolution, Petition or Order for winding up being made against it, or if a Receiver is appointed, Dover Media Group may at any time thereafter inspect any records, accounts and books relating to the reproduction of their images to ensure that the images are being used only in accordance with the reproduction rights granted to the Client.

9. Expenses

Where extra expenses or time are incurred by Dover Media Group as a result of alterations to the original brief by the Agency or the Advertiser, or otherwise at their request, the Agency shall give approval to and be liable to pay such extra expenses or fees at Dover Media Group normal rate to Dover Media Group in addition to the expenses shown as having been agreed or estimated. Overtime rates will be billed as indicated on your estimate for work that extends past the half day or day rates. Day and Half Day rates are indicated on our Studio Rates page and these also apply to Location shoots. Travel expenses may be added to your estimate, a further fee may be incurred for travel time out of the standard 8 hour Day rate or 4 Hour half day rate.

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10. Rejection

Unless a rejection fee has been agreed in advance, there is no right to reject on the basis of style or composition.

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11. Cancellation & Postponement

A booking is considered firm as from the date of confirmation and accordingly the Dover Media Group will, at our discretion, charge a fee for cancellation or postponement.

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12. Right To A Credit

If a 'Right to a Credit' has been agreed Dover Media Group name will be printed on or in reasonable proximity to all published reproductions of the Photograph(s). By agreeing a 'Right to a Credit' Dover Media Group also asserts our statutory right to be identified in the circumstances set out in Sections 77-79 of the Copyright, Designs and Patents Act 1988 or any amendment or re-enactment thereof.

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13. Supply To Third Parties

The licence only applies to the advertiser and product as stated in the estimate or as agreed in discussions.

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14. Electronic Storage

Save for the purposes of production for the licensed use(s), the Photographs may not be stored in any form of electronic medium without the written permission of Dover Media Group. Manipulation of the image or use of only a portion of the image may only take place with the permission of Dover Media Group.

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15. Applicable Law

This agreement shall be governed by the laws of England Scotland, Northern Island & Wales.

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16. Variation

These Terms and Conditions shall not be varied except by agreement in writing.